EasyMile

EasyMile

Denver : Sales Admin & Logistics Coordinator

  • Permanent contract 
  • Denver
  • Master's Degree
  • > 5 years

The company

EasyMile

EasyMile

  • Mobility, Shipping and Ground Transport
  • From 50 to 250 employees

The job

Denver : Sales Admin & Logistics Coordinator

  • Permanent contract 
  • Denver

About

**Company :

  • Fast growing start-up headquartered in Toulouse (France) with regional offices in Denver, Berlin, Melbourne and Singapore
  • Founded in 2014 and privately owned, with Alstom, Continental & Bpifrance as key investors
  • With over 170 highly-skilled and passionate employees specialising in robotics, computer vision and vehicle dynamics
  • Supplies smart mobility solutions and autonomous technologies powering driverless vehicles with existing products such as: the EZ10, a 100% electric driverless shuttle deployed in 23 countries worldwide; the TractEasy, the first autonomous electric baggage tractor jointly developed with TLD; and many other projects to be unveiled soon
  • This position will be based in Denver, CO
EasyMile
EasyMile
EasyMile
EasyMile
EasyMile

Job description

Responsibilities :

Sales administration :

  • Prepare, Review, finalize sales quotations in the ERP system
  • Record sales and book revenue in the ERP system according to the sales procedure (invoicing rules, incoterms, TnCs…)
  • Record and keep track of contract signed (maintenance, licenses…) per vehicles or customers
  • Record invoicing terms in ERP and followup on invoicing schedule in relation with project managers or sales persons,
  • Coordinate contract internal reviews according to EasyMile sales and projects processes, in relation with the parties involved (sales and projects teams, management) like : contract review, NoNogo meetings, kick-off meeting,...
  • Keep track of customer’s payments

Logistics :

  • Manage insurance and NRTK requests and follow-up
  • Manage part receipt or shipping to/from the office in Denver, coordinating with headquarters and US suppliers,
  • Report parts needs to EasyMile headquarters and follow up on procurement and delivery
  • Manage importation process and documents, submit and follow up on importation approvals at federal level, including submissions to NHTSA
  • Manage receipt and/or delivery of EasyMile vehicle coming from other entities, or partners,
  • Manage shipping of vehicles between partners locations in US and Canada, create associated PO in ERP and ensure cost-efficiency on transport
  • Support planning and logistics associated with marketing conferences/trade shows
  • Record and followup on parts and vehicles movement in the ERP system, and keep stock status and valuation up to date
  • Coordinate with headquarters in Toulouse France, to enforce administrative processes, for sales, invoicing, vehicles/parts delivery, logistics

Participate in the continuous deployment of the ERP system at EasyMile Inc, including :

  • Testing new modules,
  • Enforcing usage of ERP modules, training and supporting local users
  • Provide feedback on issues or ways of improvements to the headquarters

Participe in office management tasks :

  • Coordinate EasyMile guest visits, including communications with visitors and staff coordination
  • Office supplies procurement, cleaning support, parking, and coordination with landlord, and local authorities

Preferred experience

Requirements :

  • Required previous experience in a sales administration or accounting role
  • Preferred previous experience with an ERP system, ODOO experience would be a plus
  • Strong written and verbal communication skills. Team player, positive attitude, concise and reporting prone
  • Ability to work effectively in a multicultural and decentralised environment
  • Comfortable working in Microsoft Word, Microsoft Excel, Microsoft Powerpoint, and/or equivalent tools from the Google Suite
  • Ability to prioritize and juggle many tasks coming from different people
  • A commitment to knowledge, thoroughness, and customer satisfaction
  • Fluency in written and oral English
  • French would be a plus
  • Additional training to be provided in Toulouse, France thus requires valid US Passport
  • Knowledge in US sales tax management would be a plus
  • Operational knowledge of Incoterms

Meet the EasyMile team

EasyMile

EasyMile

Denver : Sales Admin & Logistics Coordinator

  • Permanent contract 
  • Denver
  • Master's Degree
  • > 5 years
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