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Denver : Sales Admin & Logistics Coordinator

Indefinido
Denver
Salario: No especificado
Sin trabajo a distancia
Experiencia: > 5 años
Formación: Licenciatura / Máster

EasyMile
EasyMile

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El puesto

Descripción del puesto

Responsibilities :

Sales administration :

  • Prepare, Review, finalize sales quotations in the ERP system
  • Record sales and book revenue in the ERP system according to the sales procedure (invoicing rules, incoterms, TnCs…)
  • Record and keep track of contract signed (maintenance, licenses…) per vehicles or customers
  • Record invoicing terms in ERP and followup on invoicing schedule in relation with project managers or sales persons,
  • Coordinate contract internal reviews according to EasyMile sales and projects processes, in relation with the parties involved (sales and projects teams, management) like : contract review, NoNogo meetings, kick-off meeting,…
  • Keep track of customer’s payments

Logistics :

  • Manage insurance and NRTK requests and follow-up
  • Manage part receipt or shipping to/from the office in Denver, coordinating with headquarters and US suppliers,
  • Report parts needs to EasyMile headquarters and follow up on procurement and delivery
  • Manage importation process and documents, submit and follow up on importation approvals at federal level, including submissions to NHTSA
  • Manage receipt and/or delivery of EasyMile vehicle coming from other entities, or partners,
  • Manage shipping of vehicles between partners locations in US and Canada, create associated PO in ERP and ensure cost-efficiency on transport
  • Support planning and logistics associated with marketing conferences/trade shows
  • Record and followup on parts and vehicles movement in the ERP system, and keep stock status and valuation up to date
  • Coordinate with headquarters in Toulouse France, to enforce administrative processes, for sales, invoicing, vehicles/parts delivery, logistics

Participate in the continuous deployment of the ERP system at EasyMile Inc, including :

  • Testing new modules,
  • Enforcing usage of ERP modules, training and supporting local users
  • Provide feedback on issues or ways of improvements to the headquarters

Participe in office management tasks :

  • Coordinate EasyMile guest visits, including communications with visitors and staff coordination
  • Office supplies procurement, cleaning support, parking, and coordination with landlord, and local authorities

Requisitos

Requirements :

  • Required previous experience in a sales administration or accounting role
  • Preferred previous experience with an ERP system, ODOO experience would be a plus
  • Strong written and verbal communication skills. Team player, positive attitude, concise and reporting prone
  • Ability to work effectively in a multicultural and decentralised environment
  • Comfortable working in Microsoft Word, Microsoft Excel, Microsoft Powerpoint, and/or equivalent tools from the Google Suite
  • Ability to prioritize and juggle many tasks coming from different people
  • A commitment to knowledge, thoroughness, and customer satisfaction
  • Fluency in written and oral English
  • French would be a plus
  • Additional training to be provided in Toulouse, France thus requires valid US Passport
  • Knowledge in US sales tax management would be a plus
  • Operational knowledge of Incoterms

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